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How to Plan a Preventative Maintenance Schedule for Commercial Property

by Business Highers
preventative maintenance schedule

If you manage a commercial property, you know it takes a lot of work. We’re not talking a little bit of elbow grease – we’re talking long hours, constant worry, and a bunch of rounds of solitaire.

How do you prevent thousands of dollars in repairs?

Preventative maintenance. Making sure you prevent issues before they arise by regularly checking on your properties.

Don’t believe us? Let’s dive into a bit about the benefits of preventative maintenance schedule plans and how to create one for your commercial properties. Read along to learn more!

Set a Budget 

It helps to ensure that everything runs smoothly and reduces costs due to unexpected repairs or maintenance that was became missed. First, you need to determine what type of maintenance needs to be easily done. Common preventative tasks include cleaning, routine inspections, and improvements.

Next, you need to decide on a budget for each maintenance category. It is important to determine the cost of materials, labor, capitalizing landscape costs, and other associated costs.

This will help keep costs in check and ensure that the property remains in good condition. A budget for preventative maintenance should be updated regularly to account for any new or unforeseen costs.

Establish Goals

Goals should be specific and measurable and set for a certain time frame. They should also be achievable and realistic.

Aim to set goals that are difficult but not so hard that they can’t be easily reached. Use a team of workers to collaboratively research potential areas that need preventative maintenance and create strategies to address each issue.

Once set, review progress regularly and adjust goals as needed. Also, ensure to remove any goals that are no longer relevant or necessary to keep your maintenance schedule organized.

Use the Best Equipment

This can include things like automated systems that can alert you when commercial property maintenance is badly needed, as well as hand tools and power tools such as lubricants and air compressors. Automated systems are especially helpful for identifying problems early on, so they can be swiftly addressed.

Additionally, use the right tools for the job – don’t try to use a hammer when you need a drill, for example. Also, check up on your equipment regularly and inspect it thoroughly. Make sure nuts and bolts are always tightened and that all wiring is correctly plugged in.

Finally, don’t skimp on a maintenance plan – proper maintenance will save you money in the long run. If you follow these steps, you can ensure that your commercial property is properly maintained and operating at its best.

Set a Timeline 

To get started, first identify key tasks that must be completed at certain intervals, such as monthly, quarterly, and yearly. Then create a timeline that sets concrete dates and times to ensure that the tasks are on time. Depending on the complexity of the property and its systems, some tasks may require you to hire a professional to complete more complex tasks.

Preventative maintenance for commercial property should be easily scheduled to avoid costly repairs in the future. Start by creating a list of the tasks that need to be always done on a regular basis. Put specific dates and times next to each task so that it can be at the designated interval.

After the list is complete, assign it to someone in the organization who can handle it. Set due dates to ensure that each task is completed and create reminders that will notify the assignee before the deadline.

Once the timeline is set, make sure to follow it and strictly adhere to it. If any changes need to be made to the timeline, communicate this early and make sure everyone involved is informed in order to maintain the integrity of the property maintenance schedule.

Document Everything

Start by creating a detailed checklist for all inspections, repairs, and replacements. Not all materials used and the cost associated with them. Record the date of maintenance, time spent on each action, and the results of the action.

Create maintenance records that are always detailed and easily accessible to those who need them. Create a timeline for inspections and repairs and keep the timeline up to date. Consider creating a spreadsheet that lists all the operations that have taken place in chronological order.

This will help you keep track of any changes and document what has been done for each item. Finally, you will want to ensure that all service providers are properly trained and certified when it comes to any tasks that must be performed.

Get Help From Professionals

If you need help getting started, there are professionals who can provide this service. First, consider what areas of your property need to be maintained over time, such as the HVAC system, the electrical system, and your roof. Then, contact a professional who specializes in these areas.

They can help create an effective plan that outlines a schedule for regular inspections and maintenance. This can help prolong the life of your property and reduce costly repairs.

The professional can also provide advice on how to best care for the different systems. With their help, you can ensure that your commercial property is kept in good condition and safe for all visitors.

Learn the Preventative Maintenance Schedule Today

The preventative maintenance schedule is a great way to ensure that commercial property is in good condition and runs smoothly. Having a plan in place will help to determine what needs to be always done and when allowing for more efficient and cost-effective upkeep. Contact a professional today to discuss your property and the best plan for it.

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